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Conducting The Perfect Board Meeting

Conducting the Perfect Board Meeting


Can there really be such thing as a perfect Board Meeting? We think so and it might just be easier than you think. The key is to set proper expectations from the onset - even before the meeting - and then follow through. The following components make a real recipe for success:


Start On Time: You'll finish sooner and set an immediate tone of professionalism by simply starting each meeting promptly. Waiting for late members or no-shows only aggravates those who are punctual and have come prepared. It also sends the very unwanted message that Board members really don't have to be on time because we'll just wait around for you.


Plan an Agenda and Stick To It: Sticking to a planned and even timed agenda does wonders to keep a Board meeting running efficiently. You'll avoid becoming bogged down on any single issue and frustrating Board members with endless debates and delays.


Use "General Consent" to Preempt Debate: Non-controversial issues can be quickly completed by using either "general consent" or "unanimous consent." The presiding officer simply asks, "Is there any objection to ending debate on this item?" If nobody objects, the discussion is closed. If there is an objection, a motion and vote can be used to resolve the matter. 

Use Proper Procedures:  In North Carolina, the statues covering HOAs state that Board Meetings are to be conducted in accordance with the most recent edition of Robert's Rules of Order Newly Revised, except as otherwise provided in the Bylaws. South Carolina statutes do not require the use of Robert's Rules; however, using these time-tested procedures will go a long way to keeping meetings shorter, less confrontational and running smoothly.

Manage Conflicts Between Members: Little will dismantle a Board meeting more quickly than two opposing Board members becoming entangled in a personal battle. The presiding officer should ensure each member directs all remarks to him or her directly and not at each other.

End Meetings on a High Note: Never lose sight that your Board members are volunteering their time - which is very precious. Thanking them for their contributions and expressing appreciation is not only gracious, it will go a long way to create enthusiasm and a positive atmosphere within the Board. 

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